FAQs & Suppliers

FREQUENTLY ASKED QUESTIONS

Planning your event at Dundas Castle is made easier as we have professional inhouse event coordinators who will be on hand to ensure that you make the most of your time with us.  With Dundas Castle being an ‘exclusive use’ venue, you have the freedom to use any room that is appropriate for each aspect of your event and the flexibility to make changes should you require them.  Below are answers to questions that we have been asked in the past but if you require any further information please contact us.

What is covered in the DDR (daily delegate rate) price?

Depending on your requirements you will have exclusive use of the Castle, Auld Keep and Pavilion for your corporate event.  Your catering and all necessary linens and crockery will be included, as will any coffee and tea for breaks.

Can I tentatively hold a date for a corporate event?

Yes. Please contact our sales team – enquiry@dundascastle.co.uk 0131 319 2039. They will be able to discuss your event and look at available dates for you. We will hold any dates for you while the plans for your event progress.

Does Dundas Castle have a corporate event coordinator to help with the planning?

Yes, we have in-house coordinators who will work with you in the lead up to your event near Edinburgh, Scotland to ensure that the planning for your day at Dundas Castle goes smoothly.  There will also be an operations manager working with you on the day to adhere to the needs of the event and to ensure that every detail is taken care of.

Is there Wifi in the castle?

Yes, there is complimentary Wi Fi throughout the Main House, including the reception rooms and all the bedrooms, and also in the Pavilion.

Is there enough onsite parking for our corporate event?

We have enough space for 100 cars in the designated car park and should you be making use of the Grand Marquee for up to 1800 people, we have another car park area that can accommodate your clients.

Are there any hidden costs I should look out for?

At Dundas Castle we create a package with all of the inclusions cleared stated on the proposal. All pre-planned catering, facility fees and suppliers that are booked though the castle will also be detailed on the invoice. We go to extra lengths to ensure that you are not charged after the event unless it is for additional catering that is required once the event has started.

If my client numbers increase or decrease in the lead up to the event can they be accommodated?

Yes, where possible. We have a variety of rooms to choose from so if your numbers drop below a certain amount and if it is appropriate we can move your meeting or conference to a smaller room. We do have maximum capacities for each room which we will be happy to discuss with you to ensure that your event is a success. A charge for reducing numbers only applies when close to the date and this is outlined in the proposal.

CORPORATE SUPPLIERS LIST

Below is a list of the Dundas Castle recommended suppliers who we know and trust. We can offer recommendations of suppliers, including entertainment, transport, event themeing and many more. From the traditional to the more unusual, we pride ourselves in working with our partners to provide you with a successful event.

If you have any questions about corporate events at Dundas Castle, please fill in an Enquiry Form or call us on 0131 319 2039.

Dance Floors

Name Phone Number Email Website
Albert Hall Dance Floors and Staging 01434 684 901 Email Website

Entertainment

Name Phone Number Email Website
Reel Time Events 0131 346 8393
07974 375761
Email Website
Banana Row 0131 557 2088 Email Website
Iain McPhail at Whisky Kiss 07780 583100 Email Website
Cairn String Quartet 07968 783440 Email Website
Mio Shapley 0131 629 3317 Email Website

Fireworks and Pyrotechnics

Name Phone Number Email Website
21CC Fireworks Ltd 0131 331 4509
0800 612 9371
Email Website

Kilt Hire

Name Phone Number Email Website
Kilt Pin 01324 624 588 Email Website

Lighting

Name Phone Number Email Website
21CC 0131 331 4509 Email Website

Photographers

Name Phone Number Email Website
Rankine Photography 0131 331 1441 Email Website
Blue Sky Photography 08456 444 963 Email Website
Crofts & Kowalczyk 0131 228 4243 Email Website
Craig & Eva Sanders 01563 525443 Email Website
Duke Photography 0131 555 0737 Email Website
First Light Photography 07932 628898 Email Website
Ryan & Herculine White, Ryan White Photography 0795 832 0447 Email Website

Pipers

Name Phone Number Email Website
Pipe Major Iain Grant 0131 339 7502
07711 918152
Email
Pipe Major Roderick Deans 07974 375761
0131 346 8393
Email Website

Transport

Name Phone Number Email Website
Kirkliston Private Hire 0131 333 3917 Email Website

Videographer

Name Phone Number Email Website
Cherry Tree Films 0845 226 2167 Email Website
Edinburgh Film Company 0131 240 8790 Email Website
White Balloon Films 07919 092785 Email Website
Butterfly Films 0131 629 8952 Email Website