FAQs & Suppliers

FREQUENTLY ASKED QUESTIONS

Planning your event at Dundas Castle is made easier as we have professional inhouse event coordinators who will be on hand to ensure that you make the most of your time with us.  With Dundas Castle being an ‘exclusive use’ venue, you have the freedom to use any room that is appropriate for each aspect of your event and the flexibility to make changes should you require them.  Below are answers to questions that we have been asked in the past but if you require any further information please contact us.

What is covered in the DDR (daily delegate rate) price?

Depending on your requirements you will have exclusive use of the Castle, Auld Keep and Pavilion for your corporate event.  Your catering and all necessary linens and crockery will be included, as will any coffee and tea for breaks.

Can I tentatively hold a date for a corporate event?

Yes. Please contact our sales team – enquiry@dundascastle.co.uk 0131 319 2039. They will be able to discuss your event and look at available dates for you. We will hold any dates for you while the plans for your event progress.

Does Dundas Castle have a corporate event coordinator to help with the planning?

Yes, we have in-house coordinators who will work with you in the lead up to your event near Edinburgh, Scotland to ensure that the planning for your day at Dundas Castle goes smoothly.  There will also be an operations manager working with you on the day to adhere to the needs of the event and to ensure that every detail is taken care of.

Is there Wifi in the castle?

Yes, there is complimentary Wi Fi throughout the Main House, including the reception rooms and all the bedrooms, and also in the Pavilion.

Is there enough onsite parking for our corporate event?

We have enough space for 100 cars in the designated car park and should you be making use of the Grand Marquee for up to 1800 people, we have another car park area that can accommodate your clients.

Are there any hidden costs I should look out for?

At Dundas Castle we create a package with all of the inclusions cleared stated on the proposal. All pre-planned catering, facility fees and suppliers that are booked though the castle will also be detailed on the invoice. We go to extra lengths to ensure that you are not charged after the event unless it is for additional catering that is required once the event has started.

If my client numbers increase or decrease in the lead up to the event can they be accommodated?

Yes, where possible. We have a variety of rooms to choose from so if your numbers drop below a certain amount and if it is appropriate we can move your meeting or conference to a smaller room. We do have maximum capacities for each room which we will be happy to discuss with you to ensure that your event is a success. A charge for reducing numbers only applies when close to the date and this is outlined in the proposal.

CORPORATE SUPPLIERS LIST

Below is a list of the Dundas Castle recommended suppliers who we know and trust. We can offer recommendations of suppliers, including entertainment, transport, event themeing and many more. From the traditional to the more unusual, we pride ourselves in working with our partners to provide you with a successful event.

If you have any questions about corporate events at Dundas Castle, please fill in an Enquiry Form or call us on 0131 319 2039.

Dance Floors

NamePhone NumberEmailWebsite
Albert Hall Dance Floors and Staging01434 684 901EmailWebsite

Entertainment

NamePhone NumberEmailWebsite
Reel Time Events0131 346 8393
07974 375761
EmailWebsite
Banana Row0131 557 2088EmailWebsite
Iain McPhail at Whisky Kiss07780 583100EmailWebsite
Cairn String Quartet07968 783440EmailWebsite
Mio Shapley0131 629 3317EmailWebsite

Fireworks and Pyrotechnics

NamePhone NumberEmailWebsite
21CC Fireworks Ltd0131 331 4509
0800 612 9371
EmailWebsite

Kilt Hire

NamePhone NumberEmailWebsite
Kilt Pin01324 624 588EmailWebsite

Lighting

NamePhone NumberEmailWebsite
21CC0131 331 4509EmailWebsite

Photographers

NamePhone NumberEmailWebsite
Rankine Photography0131 331 1441EmailWebsite
Blue Sky Photography08456 444 963EmailWebsite
Crofts & Kowalczyk0131 228 4243EmailWebsite
Craig & Eva Sanders01563 525443EmailWebsite
Duke Photography0131 555 0737EmailWebsite
First Light Photography07932 628898EmailWebsite
Ryan & Herculine White, Ryan White Photography0795 832 0447EmailWebsite

Pipers

NamePhone NumberEmailWebsite
Pipe Major Iain Grant0131 339 7502
07711 918152
Email
Pipe Major Roderick Deans07974 375761
0131 346 8393
EmailWebsite

Transport

NamePhone NumberEmailWebsite
Kirkliston Private Hire0131 333 3917EmailWebsite

Videographer

NamePhone NumberEmailWebsite
Cherry Tree Films0131 445 1000EmailWebsite
Edinburgh Film Company0131 240 8790EmailWebsite
White Balloon Films07919 092785EmailWebsite
Butterfly Films0131 629 8952EmailWebsite